Font Size: research conference europe communications workshop

US Visa Request Process for ICST Conferences

Over the past couple years the obtaining of a visa has become more complex which requires more attention, energy and time. Additionally, embassies have different requirements. Some may request:

  • a letter from ICST verifying intentions of conference participant
  • confirmation that the paper was accepted
  • a receipt that conference fees have been paid in full
  • appearance or interview by conference participant

As a result of these requirements by some embassies, ICST encourages attendees to apply no later than 3 (three) months prior the conference.


Visa letters will be issued to:

  • keynote speakers, presenters, panelists
  • any organizing committee member
  • people professionally or personally known by a committee member

To request a visa letter please provide the following information:

  • conference/workshop title, date and location
  • the amount of fees paid by the requestor
  • your intention as either a participant, presenter, committee member, speaker, panelist, etc.

Additional information can be found on the U.S. Department of State Bureau of Consular Affairs Visa Services Web Site - http://travel.state.gov/visa/index.html


Forward your requests to:

Important Dates

Paper submission
15 May 2010

Special session paper submission
30 June 2010

Acceptance notification
30 July 2010

Authors Registration
25 August 2010

Camera-ready paper
25 August 2010

Early Registration
18 September 2010

Technical Sponsorship
CREATE-NET
Technical Co-Sponsors
IEEE IEEE-EMBS
Financial Co-Sponsor
IEEE
Local Organizer
UCY